Your data security and privacy are important to us.
while using this website as well as a guide tohow we
process data in the course of a commercial relationship
GDPR, UK GDPR, and Data Protection Act, and global data
protection legislation and best practices.
Our Contact Details
400 Springvale Road, Sheffield, S10 1LP, United Kingdom
General Enquiries: email@example.com
Privacy/Data processing enquires:
Personal information: Data that can identify an individual and can include but is not limited to: a person’s name, address, email address, phone number. Personal data does not include encoded and anonymised data.
We/Our/Us/the Company: refers to Evident Ev Limited, also known as Evident.
Site User: refers to the website user but who is not necessarily in a commercial relationship with us.
You/Your/Data Subject: refers to a site user, an individual in a commercial relationship with us or an employee or agent of a company/business in a commercial relationship with us. Please note, a data subject can fit more than one of these criteria.
The Site: refers to our websites.
Subject Access Request: a request made by you to us about what data we have on you as well as to request the status of our processing of your data.
EU GDPR: European Union General Data Protection Regulations.
UK GDPR: United Kingdom General Data Protection
Regulations (different from the Data Protection Act 1998
which supplements the UK GDPR).
We process your data in accordance with the principles of:
- Fairness, lawfulness and transparency.
- Collection of data for specific, explicit and legitimate purposes.
- Adequacy, relevance and limitation of data to what is necessary.
- Accuracy of data and facilitating rectification of inaccurate data.
- Reasonable retention of data for no longer than is necessary.
- Security of data
- Safeguarding data during transfers.
Legal basis for data collection and processing.
As a site user, the legal basis for collecting and processing data about the use of the website is ourlegitimate interest. As an individual in a commercial relationship with us, the legal basis for collection and processing of your data is part of our contractual obligation. For employees or agents of a company in a commercial relationship with us, we rely on our legitimate interest arising from the contract between your employer and us as the legal basis for the collection and processing of your personal data. For individuals who have been in communication with us beyond the website but are not yet in a commercial relationship with us, the legal basis for processing your data is our legitimate interests and your consent if you contact was initiated by you.
Information we collect, how we collect it and how it is used.
We collect information with regards to how the Site User uses the Site, this is usually anonymous and helps to provide information as to the ease of use, accessibility and performance of the website. We also collect information from individuals at the start of a commercial relationship, this may include name, address, email, phone number, national identification documents and work information. This information is required at the start of a commercial relationship to facilitate the provision of our services to you. This information is usually collected through the appropriate application forms on the Issuer or Code Manager’s website.
When you send communications to us, we may retain and use these communications in order to process your enquiries, respond to your requests, and improve our services.
We will share this information with other organisations, if necessary for the provision of our service to you or in facilitating the exercise of your right to portability, where that applies. Please see the Business Transfers section of this policy for more information.
It is our policy not to use or disclose confidential or non-public information received from clients except in connection with the provision and improvement of our services. Such uses or disclosures may include, for example, those that are usual, appropriate, or acceptable to carry out the service for which the information was given.
We do not disclose confidential or non-public information to third parties for their direct marketing purposes nor do we endorse or promote offers from third party advertisers.
We may from time to time, in accordance with this
non-public data to inform a client or customer about
products and services that we expect may be of interest
to them. Individuals may object to any such data being
used for such marketing purposes by contacting us in
writing at the address or email below.
Our website occasionally links to other websites for
additional information. The Company does not control and
is not responsible for how these external web sites
collect and use information. This privacy statement
applies only to our own domains, evident.global and
Your right to opt out
As an individual in a commercial relationship with us, consent to collecting and processing data is drawn from the contractual agreement. To end the processing of data, you may contact us to request a restriction of processing, such that no other communication is made with you other than for the purpose of ensuring termination of the contract. Upon termination of the contract, data will be retained in line with the retention policy set out in this policy and will only be stored in line with our obligations under the retention policy.
As an employee or agent of a company or business in a
commercial relationship with us, you have a right to
restrict processing of your information by contacting
us. Reasonable steps will be taken alongside your
principal or employer to ensure that a replacement
contact at the company is made available, after which
your data will be fully and permanently deleted.
Third Party Processors
We may provide your data to third parties to process on
our behalf. We work only with third parties who adhere
to data protection legislation in the UK, EU, and
globally. Additional safeguards are put in place by us
to ensure that data is kept securely, processed in line
with this policy and protected where international
transfers take place.
Data storage and retention
For individuals in a commercial relationship with us, data that is provided to us at the start of the commercial relationship will be kept throughout the course of the relationship with us. For employees of companies in a commercial relationship with us, data is kept throughout the course of your principal’s relationship with us or until you request restriction or objection to processing of your data.
Data on the Registry is never deleted. This is needed for our audit trail purposes. These audit purposes are for our legitimate interests and fall under the scope of lawful basis for processing relating to archiving data for historical research purposes. Such data will include, usernames, names, telephone number and emails that have been provided in the course of your commercial relationship with us. We will employ further safeguards of restricted processing, pseudonymisation, and invisibility of such data. You retain the right to access or request what information we have on you in the registry. However, once a commercial relationship has ended, the right to rectification no longer applies as the data is historical.
Only data on the Registry is kept in this manner, where the data is kept elsewhere, we keep your data for eighteen months, except contracts which we will maintain a copy of for our business records. We keep data for this period for dispute resolution purposes, national legislation compliance purposes, and outstanding billing purposes. After this time period, data is deleted.
We take reasonable precautions to protect personal,
confidential, and non-public information. It is our
policy to restrict access to confidential, non-public,
and personal information to those employees who need to
know such information in order to provide our services
or as otherwise appropriate and consistent with this
- You have a right to be informed of the data we collect, when we collect it, how we use it and changes to the way we process your data.
- You have a right of access to the data we hold on you by submitting a subject access request to us through the stipulated means in the next section of this policy.
- You also have a right to rectify data that is held by us, where there is reason to believe that such data is inaccurate.
- You have a right to the erasure of your data (in line with our retention policy). You have a right to restrict processing of your data.
- You have a right to object to automated decision-making including profiling.
- Site users and employees or agents of companies in a commercial relationship with us have an additional right to object to our processing of your data, please see the information above on data storage and retention. You do not have a right to data portability as our processing of your data is only for our legitimate interests.
- While the right to object does not apply to individuals in a commercial relationship with us, the right to withdraw consent and restrict processing in line with the right to opt out will apply.
- Individuals in a commercial relationship with us also have a right to portability in order to securely move and use your data across a range of services without having to provide such data again, also see the business transfers section for more information.
- Individuals who have been in communication with us beyond the website but are not yet in a commercial relationship with us have the same rights as employees of client companies.
The ways in which these rights can be exercised and clearly stated throughout this policy document, and you can contact us for more information or to make a request to exercise these rights.
Additionally, employees or agents of companies in a
commercial relationship with us must bear in mind, that
we act as a joint controller with their principal who
provided their details to us, for the purposes of
fulfilling our contractual obligation, hence, the
employer or principal, themselves must be contacted by
you for processing of your data that does not relate to
the commercial relationship, we have with them.
Subject Access Request
EU data subjects: Email or write to us or the EU Representative.
Data subjects in non-EU countries: Email or write to us.
It is recommended that a copy of ID is attached to your letter or email, as we cannot process a request unless we are able to identify the individual. More information may be requested for the purpose of identifying the individual to prevent unauthorised access.
More information may also be requested with regards to the Subject Access Request itself to ensure that the request is dealt with effectively.
While, legally, we have a month to respond to requests, we aim to acknowledge receipt of subject access requests and request additional information, if necessary, within seven business days of receiving the request. Upon the receipt of all necessary information and proper identification of the data subject, we aim to process and complete the request within a further 14 business days.
Where there is an urgent reason for faster processing of a subject access request, the data subject must state that it is urgent and the reason for such urgency. It is recommended that urgent subject access requests be by email.
Requests will be responded to in the same manner as it
has been received unless the data subject requests
otherwise in the initial or subsequent communication.
Under the EU GDPR, we hereby provide the EU representative below as an additional contact point
for data subjects based in the EU. Please note the EU representative can only deal with requests relating to data subjects in the EU.
Name: Jared Braslawsky
Correspondence Address: De Mortel 2D, 5211 HV
‘s-Hertogenbosch, The Netherlands
Information Disclosure Obligations under national laws
Personal data held by us will be treated with the utmost confidentiality. However, where we reasonably suspect criminal activity, we will disclose such information to the appropriate authorities.
Likewise, where we are bound by national laws to make certain disclosures to public authorities or regulatory bodies or bound by court order to make such disclosures in a legal proceeding, we will comply with such obligations.
We will only inform the data subject of such a
disclosure if the law or court order in question permits
Public Data published by other sources
This policy does not apply to data that is publicly
available. However, where such data has been
deleted/erased from the source upon the request of the
data subject or to comply with a court order, law or
other code of conducts/guidelines, we will also erase
any duplicates of such data on our systems at the
request of the data subject.
Public Data Published by us:
Data may be made public by us, this may include client
energy device information (which stays on forever, but
upon termination of our contractual relationship, it
will be made clear that I-RECs are no longer being
issued against the device), list of participants and
registrants (information here will be removed upon
contract termination). Such data is only made public
according to the Standard terms agreed upon between you
and us upon the commencement or continuation of a
commercial relationship and in fulfilling our
obligations in line with regulations. Where our
commercial relationship comes to an end, and such data
is no longer public, and we will take reasonable and
practical steps to ensure that processors or joint
controllers whom we have shared such data with and other
parties who access this data from us also erase their
copies of the data. However, we cannot guarantee that
such data will be made completely private due to the
nature of the internet, especially as the basis of
making the data public was based on the terms of our
Data security and protection
We ensure that data is kept secure using industry standards on information security management. However, there is no guarantee that measures for security will always prevent unauthorised access. Where unauthorised access occurs, we will notify you, take reasonable steps to remedy the situation and to mitigate it in the future.
Where we communicate through electronic means with you, we will also ensure that we take all reasonable steps to ensure that our medium is free from viruses and is secure. However, we cannot guarantee absolute security as no method of transmission over the internet is 100% secure. Consequently, we cannot ensure or warrant the security of any information you transmit to us, and you do so at your own risk.
We also urge you to take reasonable steps to ensure that
there is no unauthorised access to your data by ensuring
that your devices and credentials are kept safe and
In the event of a data breach, the Information
Commissioner’s Office (ICO) and/or Dutch Data Protection
Authority and the affected data subjects involved will
be notified. Where it is not possible to give individual
notice to you, a public notice will be placed on this
Apart from processing with the aforementioned processors, we also share data with the Central Issuer, your country’s Issuer, Registry operators, Platform operators, and the International REC Standard Foundation. This will be in order to comply with the Foundation’s International Attribute Tracking Standard, the Evident Product Code, appropriate contractual obligations, and national legislation.
We may also get information from the Businesses we have commercial relationships with in the course of providing services to you and them. The information we get is your name, contact details, activities carried out between parties under contract relating to the issuance or redemption of I-RECs. We get this information from the Central Issuers, your country’s Issuer, Registry operators, Platform operators.
When making such data transfers, we will ensure the security of that data by using means which are encrypted and free from viruses. We will also ensure that only data that is necessary for the transfer or processing by the recipient is transferred to comply with the data minimisation principle. Where any records of your data have been erased in compliance with this policy, we will alert any recipients of such data to delete their copy of the data.
More information on the relationships between different
Accredited Entities and Market Entities and reasons for
sharing data between them, are made available in the
Product Code or International Attribute Tracking
Standard. Data is only shared in this manner to comply
with our obligations, provide our services to you or
other related entities and for our legitimate interest.
Data will never be shared for the purposes of direct
For MiQ users
We share your data frequently with MiQ Services for the
purposes of delivering their product on our Registry and
in compliance with the MiQ Program Guide and MiQ
Standard. We have an EU GDPR and UK GDPR compliant Data
Sharing Agreement with MiQ Services. Our processing of
your data on the Registry will continue to be in line
with this Privacy Notice, however, MiQ Services is also
a joint controller of your data on the Registry.
Changes to this policy
We will not process your data in any way that violates your contractual agreement with us.
This Privacy Statement was last updated on 05 September
For questions regarding this policy or your data and how we process it, please contact us.
Further details on the acceptable use of our services can be found in our Standard Terms and Conditions for the respective services we provide to you.
How to complain.
You can contact us directly to complain at firstname.lastname@example.org. You can also complain to the Dutch Data Protection Authority if you are unhappy with how we have used your data or managed your complaints about your data. You can contact them by writing to them: Autoriteit Persoonsgegevens, PO Box 93374, 2509 AJ DEN HAAG or by telephone +31(0)708888500.
You also have a right to complain to your local data protection authority where appropriate.